District and Section Elections

District Officer Position Descriptions and Duties

• Chair Elect
  • Keep informed about the purposes and policies of ACOG and the conditions in the District relating to these policies
  • Attend the Officers Orientation meeting
  • Attend the Executive Board Orientation meeting as Chair Elect
  • Attend meetings of the District Advisory Council
  • Serve on the Executive Committee of the District in order to transact District business between meetings of the Advisory Council
  • Assist the District Chair, when requested, in all duties noted under the District Chair job description
  • Replace the District Chair, when for any reason, the District Chair is unable to serve in the capacity as District Chair
  • Work with the District Chair to direct and coordinate the activities of the Section Chairs in the District
• Secretary
  • Serve on and attend meetings of the District Advisory Council
  • Serve on the District Executive Committee in order to transact District business between meetings of the Advisory Council
  • Keep informed about the purposes and policies of ACOG and the conditions in the District relating to these policies
  • Give notice of all meetings of the District, of proposed amendments, and of any matter authorized by the District Advisory Council
  • Keep minutes and attendance lists of all advisory council and executive committee meetings
  • Serve as the District Newsletter Editor (unless your District has a separate appointment for this position)
• Assistant Secretary (District III only)
  • Represent ACOG as an official spokesperson in accordance with the ACOG’s media policy
  • Serve as a voting member of both the District Executive Committee and the District Advisory Council
  • Attend the District III Advisory Council Meetings
  • Attend meetings of the Executive Committee of the District in order to transact District business between meetings of the Advisory Council.
  • Attend District III Annual District Meeting to meet with Fellows of the District to determine their needs, if held.
  • Attend Section meetings as requested by the District Chair
  • Serve as Editor of the District III Newsletter
  • Serve as Editor for Electronic Communications (e.g. Website and other Social Media) with the assistance of the District staff
• Treasurer
  • Serve on and attend meetings of the District Advisory Council
  • Serve on the District Executive Committee in order to transact District business between meetings of the Advisory Council
  • Keep informed about the policies of the ACOG relating to the finances of the District
  • Work collaboratively with the Financial Services Center to ensure timely and accurate reports and distribution of funds
  • Prepare Treasurer’s reports for both the Interim Meeting and Annual Fall meeting
  • Provide authorization for all financial transactions affecting the District
  • Review and approve all check requests and travel vouchers and follow-up with Fellows or Junior Fellows when either needs clarification or correction
  • Work with ADM Program Chair on financial issues for the ADM
  • Prepare an annual District budget and track the District’s financial activity against the budget
  • Provide an annual report of District expenses
  • Inform Officers and Fellows in the District of Policy changes relative to reimbursements and expenses

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• Young Physician Representative
  • Communicate with other Young Physicians within your District
  • Communicate with Young Physician Section representatives if applicable
  • Participate in scheduled conference calls with the National officers and other District Young Physicians
  • Prepare meeting reports prior to ACOG’s Annual Clinical and Scientific Meeting and after the District Advisory Council meetings. These reports should be sent to the Young Physician Program Manager.
  • Attend the following meetings:
    • Interim District Advisory Council Meeting
    • Annual Clinical and Scientific Meeting Young Physician Lunch
    • Fall District Advisory Council meeting in conjunction with the Annual District Meeting
    • Other meetings to be determined by the Executive Committee of the DAC

  Please note that Young Physician Representatives are appointed by their District, not elected.

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Section Officer Position Descriptions and Duties

• Chair
  • Serve as a member of the District Advisory Council (DAC)
  • To keep informed about the purposes and policies of ACOG and the conditions in the Section relating to these policies
  • To consider problems in the Section and to submit reports and recommendations to the District chair and the DAC
  • To coordinate the activities of the Fellows and Junior Fellows so that the section exerts a strong influence to improve the health care of women at the local level
  • To stimulate interest in the specialty of obstetrics and gynecology and in ACOG among medical students, residents, nurses, and other personnel in the Section
  • To serve on the District nominating committee
  • To appoint Section committees as necessary
  • To preside at meetings of the Section Advisory Council
  • Serve on and attend meetings of the section executive committee, if one exists
• Vice Chair
  • To serve as a member of the DAC
  • To assist and cooperate with Section chair
  • To serve in the capacity as the Section chair when, for any reason, the Section chair is unable to serve
  • Serve on and attend meetings of the Section Executive Committee, if one exists
• Secretary*
  • Attend the Fellow Section Officers Orientation meeting
  • Give notice of all meetings of the Section
  • Keep minutes of all meetings and attendance records of members
  • Keep informed about the purposes and policies of ACOG and the conditions in the Section relating to these policies
  • Serve on and attend meetings of the Section Executive Committee, if one exists

  *Some Sections do not have Secretary or Treasurer positions, and in these cases the duties of these offices are absorbed into the Chair and Vice Chair roles. Some Sections have combined these positions into one Secretary/Treasurer role.
• Treasurer*
  • Work closely with the ACOG Financial Service Center to keep informed about the policies of ACOG relating to the finances of the Section
  • Comply with financial transaction processing and reporting standards defined for the Section
  • Maintain accounts and disbursements for the Section
  • Provide authorization for all financial transactions affecting the Section
  • Ensure the section’s financial activities are in compliance with ACOG policies
  • Serve on and attend meetings of the section executive committee, if one exists

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  *Some Sections do not have Secretary or Treasurer positions, and in these cases the duties of these offices are absorbed into the Chair and Vice Chair roles. Some Sections have combined these positions into one Secretary/Treasurer role.

The Election Process

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District & Section Fellow Elections Manual

This comprehensive document outlines the ins and outs of running for office at the District and Section levels.

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